AFIC is looking for a consultant to design and develop CoST Uganda Website;
Africa Freedom of Information Center (AFIC) and the Management Stakeholders Group for Construction Transparency Initiative Uganda (CoST) are looking for a consultant (s) with good public etiquette and skills to design and develop CoST Uganda programme web site.
The Website is expected to provide information about Ugandan enabling environment in regard to public contracts in infrastructure sector (laws, regulations, stakeholders, etc. the policies, laws and regulations affecting the procurement and delivery of infrastructure projects. Provide information about CoST Uganda (description of projects, activities, results) and provide a platform for exchange of ideas, good practices, foras and events related to public contracting among others. AFIC will provide the necessary information.
The consultant(s) should possess:
- A degree in Computer science, Information Technology with over 5 years experience in website design and maintenance, a Master’s degree or relevant professional certification in Computer science will be an added advantage.
- A bly understands the infrastructure, governance, transparency and accountability sectors in Uganda;
- A proven experience in website design, hosting, maintenance and management.
The consultant (s) who meets these requirements should submit a maximum of 10 pages expression of interest.
Terms of Reference
The Construction Sector Transparency Initiative (CoST) works with governments, the private sector and local communities around the world to get better value for money in public infrastructure investments. By increasing transparency and accountability, CoST is a catalyst for reform. The initiative improves efficiency and reduces mismanagement, corruption, and risks posed to the public from poor construction.
CoST increases transparency by disclosing data on public infrastructure projects. Forty data points are disclosed at key points throughout a project cycle, as set out in the CoST Infrastructure Data Standard (IDS).
CoST promotes accountability through an independent review of the disclosed data. Through this assurance process, CoST validates technical data, interprets it into plain language and identifies issues of concern. This helps stakeholders to understand the main issues and acts as a basis for holding decision-makers accountable.
In each individual country, CoST is directed by a multi-stakeholder group (MSG) that comprises of representatives from government, the private sector, and civil society. By providing a neutral forum, CoST
helps these key stakeholders pursue shared objectives to improve the value, efficiency and effectiveness of investment in public infrastructure.
2. CoST Uganda
CoST Uganda is hosted by Africa Freedom of Information Center (AFIC) and led by a Multi-stakeholders group (MSG) including representatives from the government, civil society and private sector. The MSG was elected by the General Assembly on June 23d, 2014.
Uganda joined the CoST program on 18 September 2013. A multi-stakeholder forum was held in March 2014 to promote the CoST Uganda programme to a broader group of stakeholders. In its work plan 2016-2017, Cost Uganda establish its strategy to improve the value for money spent on public infrastructure and increase transparency in the delivery of construction projects in Uganda. This plan involves the design and running of a website to support the communication.
A website is a key element in the development of a CoST programme communication. The website has three main objectives:
I. Provide information about Ugandan enabling environment in regard to public contracts in infrastructure sector (laws, regulations, stakeholders, etc. the policies, laws and regulations affecting the procurement and delivery of infrastructure projects (ii) the relevant institutions and initiatives relating to the governance of the process (iii) the stakeholders involved and (iv) current performance issues in delivering public infrastructure; current levels of disclosure of data on publicly funded infrastructure projects.
II. Provide information about CoST Uganda (description of projects, activities, results)
III. Provide a platform for exchange of ideas, good practices, foras and event related to public contracting, etc)
4. Expected outputs
The outputs of this assignment will be:
The CoST Uganda website including:
- A first page with a menu, providing a background of CoST Uganda Initiative and a word from the Chairperson, room should be plan for updates and announcements
- A page on CoST Uganda information including description of its vision, mission, values, objectives and governance structure
- A page on the stakeholders with three sub tabs (government, civil society, private sector) that will provide a set of information respectively.
- A page for a data base on the disclosure practices of PEs that will be updated all through the implementation of the project. This will include an introduction on the legal and institutional frameworks on disclosure process in Uganda.
- A page on resources that will be updated all through the implementation of the project.
- A page for contacts
5. Scope of Work
The scope of work includes a number of tasks that need to be completed in order to meet the above objectives. The website will stipulate the following key areas;
- Set the summary of the various ministries, agencies and procuring entities (PEs) both in central and local government involved in the procurement and delivery of publicly funded infrastructure projects with their website links.
- Set the summary of the role of the institutions responsible for (a) delivering public infrastructure (b) public procurement and (c) conducting technical and financial audits of public infrastructure projects.
- Set the database to record the information collected from the PEs during the project. A recommended structure for the database, in the form of a series of linked excel spreadsheets, is available from the CoST website.
- Set the summary of CSOs that are involved in accountability and transparency in publicly funded infrastructure projects with their website links.
- Set the overview of the construction industry and organizations representing the various stakeholders in the industry and current projects that they are working on.
- Set the additional baseline indicators that could be captured during the project. These indicators include:
- The unit costs of construction for standard classifications of construction work (e.g. tunnels, bridges, pipe work, roads and paving, rail track etc.
- The average time and cost overruns for construction contracts.
- The average number of bids submitted on various types of contract.
- Any information from surveys on corruption e.g. perception surveys etc.
6. The Task
The hired company / Agency will be required to create (design, develop, test and implement) a web platform within the designated timeline which meets the following criteria:
- Interactive, appealing, highly usable and responsive web design: Web Designs are very subjective, we expect the hired company to show-case their best elements in delivering suitable intranet design options. The design and solution must be easy to use, average site load-time should be reasonable, search engine friendly, and able to render appropriately on a wide variety of different browsers.
- Be Secure: The design of the solution should adhere to security best practices, for example: passwords should not be stored in plain-text, all form of data should be validated, all user input should be sanitized; user interactions and activities should be logged etc.
- Design and final solution should adhere to accessibility and compliance requirements: The Web solution should be designed to ensure that everyone, including users who have difficulty seeing, hearing, and making precise movements, can use them.
- Site news/Trending now content blocks: The web solution will provide content/screen areas containing:
- Frequently asked questions about CoST
- Public contracts under monitoring by CoST Uganda
- Upcoming events
- Latest news/Site news (Blog)
- Publications (press statements, archives, videos, pod casts, newsletters, reports, gallery, best practices from other CoST countries)
- Social media (CoST Uganda Facebook, Twitter handler
- Secured & Authenticated Web Access Web solution should be secured in accordance with current best practices, for example through the use of an SSL Certificate and appropriate access control methods. And access to web solution should be authenticated.
- User Registration and Administration: The solution should allow users to complete an appropriate user registration process. User registration data and credentials are to be persisted by the solution in an appropriate form. The user registration process should adhere to best practices including the use of CAPTCHA and email verification and should be able to scale as needed i.e. No limit on the number of users that can register. It should have a provision for users to leave a comment and be able to receive feedback. Administrators should be able to review user registration/profile details, change user roles/access rights, terminate / close user accounts.
- User Profile and Account Administration: Users should be able to view and update user generated information on self, for example personal details, password and account details, posts, preferences and interests.
- Privacy Settings Administration: MSG Members should be able to configure how much of their profile information is shared with different users/user groups.
- Content Management: The solution should allow authorized project staff (or appointed personnel) to edit and update the website including the ability to create, remove, edit and publish content.
- Site Statistics/Management Reports: The solution should provide authorized users with a number of relevant reports, for example user registration, site usage, key interests/topics being discussed within the collaborative spaces and other relevant statistical data.
- Tagging: Users should be able to provide user-generated tags and descriptions of content being added. Calendar, Events, Reminders, calendar integration: Specific authorized users should have the ability to create and administer events and event details. Other users should be able to search for and find events based on specific criteria. MSG Members should be able to receive notifications that an event has been scheduled and reminders of upcoming events.
- Social Network Integration: Mass Email/Messaging: The system should provide a feature to allow authorized content - administrators (or other authorized administrators) to contact MSG members, Procurement Entities and the Local Governments. This feature will be used to facilitate the dissemination of newsletters, information about contract projects being monitored.
- Email Notifications: Document Management System (DMS): Document upload (any file format) with description - Who uploaded - Date of upload - File Format etc., creation of new relevant page (if required), Mouse Over description on File Name (compatible to major OS and Browser) image uploaded should be uploaded with the appropriate meta-data including mandatory keywords / tags / fields (will be decided later) – for internal Search Indexing.
- Spam Control: The solution should provide an automated challenge system that reduces the number of spam comments/posts that either need moderation or slip through filtering mechanisms.
- Search: The solution should provide users with the ability to search for and locate content based on keywords and key phrases. Search should not be limited to articles, pages or other forms of content-administrator created posts but should also include user-generated content found within the community areas. The solution must be able to accommodate the inclusion of
- transcripts/narrations for video content. Transcripts/Narration may be available in multiple languages. (Video could be uploaded on other websites, with streaming option on Intranet)
- Blog: Intranet should be capable of having Blog(s), with different themes / designs (at-least 3 themes / designs to choose from).
- Content Moderation Mechanism: Users/MSG Members who have been granted relevant access rights should be allowed to flag, and moderate other members’ comments/posts.
- Discussion Forum: Intranet should be capable of hosting a quick and basic level of discussion with moderation of comments. MSG Members should be able to view and create posts, edit their own posts etc.
- Survey & Poll: Intranet should be able to conduct a survey of around 10 to 20 questions and Polling / voting system should also be available.
- Public Users and Members Electronic Document Catalogue: Users should be allowed to search for, view and/or download articles and documents. Users should also be able to assign star ratings on articles, videos and other informational content.
- Copyrights: The Construction Sector Transparency Initiative Uganda (CoST) will hold the exclusive rights to all the design and other work products contained on the web site. Should the consultant require use of the web site in their portfolio, they will require written permission from CoST Uganda through the Host organization (AFIC). Supervision and contact for the consultant will be primarily carried out by the Project Officer and AFIC and the final product will be approved by the MSG.
7. Proposal Structure
Quotations should be structured as follows and provide complete details as indicated:
- Company Profile (Board of Directors, Office location(s); key staff to be involved in website and their relevant experience etc.);
- Understanding of the Scope of Work;
- Proposed Methodology / Approach and detailed Timeline with Deliverables;
- Proposed Technology (with justification);-please highlight the pros & cons of the technology proposed;
- Team Strength (who will work on this project);
- Detailed Cost Break-up (Design, Programming, AMC*, SSL Certificate, Security Audit, Hosting* (* with recurring charges. Example: 1st Year and for next 2 to 5), Maintenance;
- Details of Search Engine Optimization (SEO) strategy and training of Project Personnel on how to go about creating and managing content; Analytics and website monitoring report capabilities.
- Sample(s) of similar work-done (please list active web address);
- Hosting Service (if you provide such services) (optional).
- Links to good examples of work already completed by the consultant
- Once a contract has been signed, within 21 working days, a mock-up of the proposed website (using publisher or powerpoint) should be presented to CoST
8. Contract Award
The client for this contract is Africa Freedom of Information Centre on behalf of the CoST Uganda MSG. The selected proponent pursuant shall be advised by letter enclosing Agreement for signature.
9. Indicative Timetable
22d of November 2016
Deadline for submission of proposals
1st December 2016
Target contract start date
5th December 2016
Detail work plan submitted for review
6th – 9th December 2016
Desk based study & design of the web site
12th December 2016
Presentation of the first solution to AFIC
16th December 2016
Final report is submitted.