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How governments can ensure disclosure of public procurement data

  • 31/05/2024

In today’s rapidly evolving landscape, transparency in public procurement is more crucial than ever. But how can governments ensure the disclosure of vital data to promote accountability and efficiency?

Here are some actionable strategies that can create away for a more transparent procurement process.


💡 Embrace Digital Transformation


Harnessing technology is paramount in enhancing transparency. Governments need to leverage digital platforms to streamline procurement processes, automate data collection, and provide real-time access to information. With digital transformation, authorities can ensure greater visibility and accountability in public spending. For Example; The Rwanda Public Procurement Authority (RPPA) operates https://umucyo.gov.rw/ (REGPS), an online platform for publishing procurement notices, receiving bids, and awarding contracts. REGPS enhances transparency and efficiency in public procurement processes across government entities in Rwanda.  Kenya on the other hand implemented the Integrated Financial Management Information System (IFMIS), which includes a Procurement Module for managing procurement processes electronically. The IFMIS Supplier Portal allows suppliers to register, participate in government tenders, and track payment status. Uganda has also introduced Electronic government procurement (EGP) ro enable accountable and transparent public procurement in the country. 


📊 Leverage Data Analytics


Data analytics tools play a pivotal role in scrutinizing procurement data for anomalies or irregularities. Governments need to leverage advanced analytics to detect potential fraud, monitor supplier performance, and optimize decision-making processes. Harnessing the power of data, authorities can make informed choices that drive efficiency and integrity.


🔒 Strengthen Legal Frameworks


Robust legal frameworks are essential to mandate the disclosure of public procurement data. Governments must enact laws that require transparent reporting practices, enforce compliance with disclosure requirements, and impose penalties for non-compliance. Strengthening legal frameworks, authorities can instill a culture of openness and accountability. For Example; South Africa has the Public Finance Management Act (PFMA) and the Preferential Procurement Policy Framework Act (PPPFA), which govern public procurement processes at the national and provincial levels. The PFMA emphasizes transparency, accountability, and value for money in public financial management, while the PPPFA promotes broad-based black economic empowerment and fair competition in procurement.


Kenya has the Public Procurement and Asset Disposal Act 2015, which provides the legal framework for public procurement and disposal of assets by public entities. The Act emphasizes transparency, competition, integrity, and accountability in procurement processes, and establishes oversight mechanisms such as the Public Procurement Regulatory Authority (PPRA) to enforce compliance.


Tanzania’s Public Procurement Act governs public procurement activities and establishes the Public Procurement Regulatory Authority (PPRA) as the regulatory body responsible for overseeing procurement processes. The Act promotes transparency, competition, integrity, and value for money in procurement, and establishes procedures for the disclosure of procurement information to the public. Among others. However, having these legal frameworks is not enough, governments need to ensure implementation and compliance.


🤝 Foster Stakeholder Engagement


Engaging stakeholders is key to promoting transparency in public procurement. Governments should actively involve civil society organizations, watchdog groups, and citizens in monitoring procurement processes, providing feedback on transparency initiatives, and advocating for greater accountability. By fostering collaboration with stakeholders, authorities can build trust and credibility in their procurement practices. Since 2012, Africa Freedom of Information Centre has collaborated with the Public Procurement and Disposal of Assets Authority in Uganda to ensure efficient and accountable public procurement. Find out the impact this collaboration has made.


Transparency in public procurement is not just a buzzword, it’s a fundamental principle that underpins good governance and economic development. As citizens navigate through post COVID-19 financial challenges, let’s commit to ensuring the disclosure of public procurement data as a cornerstone of  efforts towards building a more accountable and efficient society.


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